• Community Information tables available: Please call the library branch directly.
• Meeting Rooms are available during normal library hours, with no fee, to individuals, associations, community groups, educational institutions and non-profits engaged in education, civic, cultural and charitable activities.
• Meeting should conclude 15 minutes prior to the library closing for the evening.
• We do however require all non-profit organizations to provide a copy of their 501(c)(3) letter before any meeting room reservation is approved. Please send in a copy of your 501(c)(3) letter to:
  • Wilmington (downtown):  Nancy.Martin@lib.de.us or mail to: The Wilmington Library, PO Box 2303, Wilmington DE 19899.
  • NoMa Branch: Will.Johnson@lib.de.us or mail to: NoMa Library, 3400 N. Market St. Wilmington, DE 19802
  • North Branch: Leah.howard@lib.de.us or mail to: Wilmington North Branch, 3400 North Market St. Wilmington, DE 19802.
• Meeting Rooms are available to local businesses for a nominal fee that helps support the library.
• Meeting Rooms are not for personal use.
• Review types of meeting rooms before making a reservation. Downtown | NoMa | N. Branch
• The Wilmington Library does not validate parking. Metered Parking is on-street, or in a parking lot.
• NOTE: If the meeting requires adult supervision for high school or younger individuals, the applicant must attend and supervise the entire meeting. Children must have adequate adult supervision. The applicant is responsible for any damages caused by the group or individuals during the meeting.

General Rules of Use:

Non-Profit & For-Profit.

All meetings held at the Library must be free of charge to participants. Meeting rooms may not be used for social purposes, religious services or ceremonies, commercial purposes, political campaign activity or illegal activity. Public use of meeting rooms may not interfere with the Library’s operation. Library policies regarding patron behavior apply to meeting room use. 

**The Library reserves the right to add “This is not a Library sponsored event” on any reservation request.

The booking form requires the name of the group official or individual who will assume financial responsibility for damage to equipment or cleaning fees should such be incurred.

Groups or organizations using Library meeting rooms must:

• Enforce the “No Smoking” policy within the building;
• Adhere to room capacity limitations listed on the Library’s website
• Meetings for children and teens must have adult supervision at all times in no less than a 1 -15 ratio
• No admission fees are permitted for participation in meeting room programs.
• Furniture may not be moved from one meeting room to another.

Rooms are allocated according to the following priorities:

• Library programs
• Official meetings, programs or activities sponsored by the State of Delaware, New Castle County or City of Wilmington
• Other approved programs or meetings by non-profit, civic, educational and cultural entities

Non-Profit Organizations:
Meeting rooms are available at no charge to individuals, associations, community groups, higher education institutions and non-profit groups engaged in educational, civic, cultural, and charitable activities. Individuals and Community Groups requesting a meeting room will be required to provide a valid, Delaware Public Library Card number in good standing. Please include your 14 digit Library card number in the field provided on the online reservation form. Only adults may reserve a room.

Non-Profit Organizations will not be charged for the use of the meeting rooms with appropriate 501(c)(3) documentation provided. However, donations to the Wilmington Libraries are appreciated in order to maintain this free service. Payments are accepted in the form of: Cash or Check: made payable to: Wilmington Library Foundation, PO Box 2303, Wilmington DE 19899. Please reference the date of your meeting room reservation on the check memo.

For-Profit Organizations:

To waive the fee, the person making the reservation for the business will be required to provide a valid, Delaware Public Library Card number in good standing. Please include your 14 digit Library card number in the field provided on the online reservation form. Only adults may reserve a room. Meeting rooms are also available to local and area businesses to use for a nominal fee that will help support the Library. See below for more information.

Normally, for-Profit Organizations are charged for the use of the meeting rooms as indicated below. The entire balance of the meeting room fee or kitchenette fee is due 1 week prior to the meeting. Payments are accepted in the form of: Cash or Check: made payable to the Wilmington Library Foundation, PO Box 2303, Wilmington De 19899. Please reference the date of your meeting room reservation on the check memo.

*Meeting Room Types, Policies & Fees

• Downtown Branch Meeting Rooms
• NoMa Branch Meeting Rooms
• North Branch Meeting Rooms
• All Meeting Room Cleaning Charge Rates: $25.00 per date reserved

• The meeting poses illegal, potentially hazardous, health or safety risk.
• The meeting interferes with the functioning of the Library.
• The applicants fail to comply with the meeting room policies.

Set up and special arrangements of chairs and tables are the responsibility of the customer & return all tables & chairs to original set up. No special room set up is provided by the library. Nothing may be taped or affixed to any part of the room. Groups and individuals scheduling the meeting rooms are responsible for protective coverage of library carpet and furniture if craft items such as glue, paint, ink, etc. will be used. No tape, adhesive, nails, screws, metal hooks, etc. may be placed on or driven into any wall or surface of the Library.

Groups and individuals are responsible for leaving meeting rooms in good order after use including:

• Return all tables and chairs to the original setup
• Wipe down tables
• Empty the refrigerator (if applicable)
• Remove any and all decorations and tape from the walls
• Place all trash in receptacles provided by the library
• Report any spills immediately to staff in the Administrative office or Reference desk
• Remove of all personal effects
• Special cleaning requirements or damage caused to library property or equipment will be charged to the group or person reserving the room
• Tables and chairs may not be removed or put into other meeting rooms

• Requests are confirmed on a first-come, first-served basis.
• Customers must adhere to the room capacity limitations.
• Customers must read and accept this Wilmington Library Meeting Room Policy before requesting a room.
• Only Adults may reserve rooms.
• Community Groups etc., reservationist must provide a valid Delaware Public Library Card account in good standing.
• Non-Profits must provide a copy of their 501(c)(3) before a reservation can be approved
• Businesses are required to pay the fee before the reservation can be approved.
• Bookings may be made up to 2 months in advance & must be at least three days in advance.
• Same day, special needs reservations only available by calling.
• Tutors, social services appointments will be accommodated where possible.
• Courtesy of 24-hour notice on cancellations required.

Rules of use:

• Free of charge to participants.
• No social gatherings, religious services/ceremonies, commercial purposes, or political agenda, or campaign activity.
• No interference with Library operations, especially by loud music.
• Library polices on acceptable behavior also apply to meeting groups.
• Furniture may not be moved from one room to another.
• Any set up/or clean-up & cleaning supplies, (including electronics operation) is the responsibility of the reservationist.
• Include time for set-up, and clean up, in your reservation.
• Meetings involving juveniles must always have adult supervision, with at least a 1 to 15 ratio.
• Light Fare may be served, ex. Coffee, soda, sandwiches etc.
• At the meeting’s conclusion, rooms must be left in the same condition as when entered.

Yes, however, the Wilmington Public Library is not liable for injuries to individuals or for damages to or the loss of personal property of individuals or groups using a meeting room. Any damage, loss, theft or misuse of library equipment or facilities is the responsibility of the group or individuals reserving the room. Library staff will not operate the equipment during meetings.

Important – please read:

• Please bring your own laptop and *projector to use in the meeting rooms. Wilmington Libraries (all branches) do not provide laptops to use for meeting room presentations.
• Also, please feel free to test your equipment (e.g. laptop and/or projector) prior to your meeting room reservation date to ensure that it is compatible with the library’s equipment. In some cases no technical assistance will be available.
• Request for Library’s equipment (if available), including electronics, tables, chairs, etc.must be made at the time of your reservation.
  Set up and arrangement of tables and chairs are the responsibility of the reservationist.
  Do not affix, or tape, by any means, any object to any part of the rooms.
  *Ceiling mounted projectors are available in the P.S. duPont and Jacob Broom Meeting Rooms at the Downtown Branch only.
• Library staff members can only provide limited technical assistance.
• Use of all devices must be in accordance with the libraries’ Internet Acceptable Use Policy.

Meetings and programs must be held during the library’s hours of operation and must conclude 15 minutes prior to closing time to allow adequate time to clean up and vacate the meeting room prior to the library’s closing hours.

Meetings (including set up time and tear down time) may not extend beyond library hours. However, requests for before hours use must be approved in advance by the library director. After library hours meeting rooms use is no longer an available option.

Problems or complaints related to this policy may be made in writing to the Library Director at the branch.

Meeting room requests may be made several ways:

• online via Reserve a Room 
• in-person at the Library
• call the library
• email the library

Bookings may be made up to two months in advance and must be made three (3) days prior to the program
to allow for Library approval. The purpose of these restrictions are to allow groups an equal opportunity to use the meeting rooms.

Requests less than twenty-four hours may be granted at the discretion of Meeting Room Administrators. However, all fees are required to be paid prior to the meeting room being confirmed.

If a meeting, program, or class is cancelled, the group’s contact person should notify library staff at least 24 hours in advance so that the room can be made available to others. The person coordinating the meeting room is also responsible for contacting the individuals scheduled to participate in the meeting to notify them of the cancellation.

The Library is not responsible for the cancellation of meetings due to inclement weather or emergencies. If the Library closes because of a facility or weather related emergency, all efforts will be made to notify the contact person of groups scheduled to use a meeting room. During adverse weather conditions, groups should call the library branch, listen to 93.7FM, 99.5FM or check for closing information on the website or social media.

Your group, business, or an individual may reserve a meeting room up to once per week.

Bookings may be made up to two months in advance but must be made at least three (3) days prior to the program. Check with branch for specifics. This provides groups an equal opportunity to use the meeting rooms.

Groups and Individuals (for-profit and non-profit) organizations are responsible for their meeting or event’s publicity. The library staff is not responsible for marketing any non-library sponsored meetings or events. Directional or promotional signs must be approved by the Library Director.

No signage or materials may be attached to the walls, windows, doors or library furnishings. Each group or organization using the library’s meeting rooms are responsible for their own reservations and RSVP’s for their respective meeting. Program publicity may indicate the location and time of the scheduled meeting, but may not state or imply that any of the Wilmington Library Branches are a sponsor or co-sponsor unless specifically agreed upon by the Library Director.

Any music, entertainment or performance groups schedule in any of the library’s meeting rooms must comply with the City of Wilmington ordinances and must be approved by the library director. The music, entertainment or performance groups must not interfere, disrupt library patrons or other library programs. Any groups or organizations showing movies must secure all necessary performance copyright licenses.

The group or organization reserving and/or using any of the Wilmington Libraries branches meeting rooms shall hold harmless, defend or indemnify the Wilmington Libraries (all branches) and its employees from and against any claims, loses, judgments, damages, bodily harm, illnesses disease, death, destruction of property or expenses incurred while utilizing the Wilmington Libraries Branches meeting rooms.

Wilmington Libraries reserve the right to deny Library meeting rooms use to:

• Groups, individuals or organizations whose previous conduct has not complied with Library meeting room policies procedures as stated.
• Groups, individuals or organizations  who failed to abide by this meeting room policy or to cooperate with the staff of the Wilmington Public Library may result in loss of meeting room privileges.
• Groups, individuals or organizations whose conduct has resulted in damage or interfered with the other patron’s Library use.
• Groups, individuals or organizations that repeatedly don’t show or cancel bookings.

Public use of meeting rooms may not interfere with the library’s operation.

Library policies regarding patron behavior apply to meeting room use.

By using this website you consent to the Wilmington Libraries Meeting Room Policies in the manner described in this policy. This policy may be modified from time to time without notice and at the discretion of the Wilmington Libraries Directors. 

The Wilmington Libraries are not liable for injuries to individuals, damage or loss of personal property.

Any damage, loss, theft or misuse of library equipment or facilities is the financial responsibility of the reservationists.

The libraries are not responsible for the cancellation of any meeting due to inclement weather events.

During adverse weather, groups should listen to 92.7FM or 99.5FM for weather related closings, or check : newcastlede.gov/2423/Libraries

The Wilmington Libraries follow NCC closures.

Reserving & using any of the Wilmington Libraries Meeting Rooms, you consent to all Meeting Room policies. Policies may change without advance notice at the Director’s discretion.